Shipping documents are prepared by the international trade company or your freight forwarder. They allow the shipment to pass through customs, to be loaded onto a carrier and be transported to the destination. Key shipping documents include:
A commercial invoice
It describes the goods in detail and lists the amount owing by the foreign buyer. This form is also used for customs records and must include:
- Date of issue
- Names and addresses of the buyer and seller
- Contract or invoice number
- Total weight
- Total number of packages shipping marks and numbers
- Terms of delivery and payment
A special packing or marking list
A certificate of origin
A certificate of insurance
This documents shows the goods shipped by sea, which are typically insured for 110% of their value, to compensate for the extra costs involved in replacing lost goods.
A bill of lading
It is used for land and ocean freight, and an air waybill is used for air freight. This the contract prepared by the carrier or the freight forwarder with the owner of the goods. The foreign buyer needs this document to take possession of the goods.
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